Submission Guidelines and TemplateThis document provides you with a template that you must use when submitting your research manuscript. Only manuscripts submitted in this template will be accepted.
This template should be downloaded and saved for future reference: --->Submission template.
Submission Guidelines and Template
This section is intended to provide you with some guidance regarding the final structure and format your research manuscript should possess to warrant publication in the SDSU Journal of Undergraduate Research (JUR). Student authors wishing to have their work published in the Journal are advised to follow these guidelines as closely as possible, as manuscripts submitted to the Journal that are not of high quality in content and format may be rejected by the editor. The JUR editor understands that research products and manuscripts from different disciplines may take on quite different forms. As such, if these guidelines do not adequately answer your questions, simply follow the format and guidelines utilized by a major scholarly journal in your field of study. Professional journal articles in your field of study are a guideline for manuscript length. (When in doubt, article conciseness is important.) Your faculty mentor should be able to advise you in this regard.
Submission InformationAll manuscripts must be submitted to openprairie.sdstate.edu/jur using this template by June 1. To complete this process, go to the above link. On the left side of the page, click “submit article.” This page outlines documents needed to submit an article. Once you have the appropriate documents, select “continue” at the bottom of the page. Proceed through agreeing to the terms and conditions; fill in your personal information. The final step in the process is to fill in information about your article, including: title, faculty mentor, key words, disciplines, abstract, and any other relevant information. Once you have been through this process, editors and reviewers will begin reviewing your article.
Journal DisseminationBy default, the Journal will be available online only, found on the Journal of Undergraduate Research website.
Individuals submitting manuscripts are reminded that all compliance concerns, including the protection of human participants in research, must be approved prior to submission.
After your manuscript has been submitted to the Journal of Undergraduate Research, it will be reviewed by the editorial staff, and, if deemed acceptable for publication, converted into a “publication-ready” format (proof). An updated copy of the manuscript proof will then be returned to your faculty mentor by July 31 for final review. At that time, it will be your mentor’s responsibility to make any final changes to the document and return it to the editors by the noted deadline (August 15). It is imperative that all proofs be returned to the Journal staff in a timely manner so that any final changes can be incorporated before the volume goes to press.
The final form of your paper will depend greatly on the nature of your topic and certain publishing conventions that may exist within your discipline. It is expected that the faculty advisor for each project will provide substantial guidance in this matter. An excellent general resource providing details of the content, style and organization of a typical journal article is the Publication Manual of the American Psychological Association, which is accepted as a definitive source in many disciplines. While the emphasis there is on empirical research reports (based upon original research and data collection), other types of papers are also described (review articles, theoretical articles), and an appendix: “Material Other Than Journal Articles,” may be useful. Citations styles accepted for this journal include: MLA, APA, Chicago Notes – Bibliography, American Medical Association (AMA or JAMA), and American Chemical Society (ACS). However if your discipline uses a citation style different than what is listed, please contact the Division of Reseach and Economic Development. Endnote or a similar program is highly encouraged so citations are formatted correctly. Hilton M. Briggs Library hosts Endnote trainings for those who have not used this program. Your discipline may have its own publication style preferences, and you should explore this matter with your faculty advisor. For most all disciplines, however, articles should follow a standard format and begin with a descriptive title, the name of the author(s), the name(s) of the faculty advisor(s) and an abstract describing in brief the purpose, methodology and findings or conclusions of the project (see below). Manuscripts describing empirical research will typically be organized into further subsections, labeled: Introduction, Method, Results, Discussion, (or variations on those subheadings), along with a complete list of References. The rest of these guidelines are intended to provide you with a sense of the appearance and content of a typical final research report, as it should appear in the SDSU JUR. When uploading your submission, save the document as the author’s last name(s) and the title of the article. For example, the article was written by Tom Smith and the article is title, “The process of growing potatoes.” This document would saved as “Smith – Process of growing potatoes.”
How to Use this Template
This template has been formatted in the approved Journal format. All submitted Journal articles must follow the template below, or it will be returned to the author for corrections.
Approved Font Sizes and Styles
The template uses Times New Roman font styles for all text. Normal Research Body Text uses 9pt font size. The Heading 1 format uses 16pt font in bold style. The Heading 2 format uses 12pt font in normal style, and the Heading 3 format uses10pt font in italics style. These font styles have been formatted for this Word template and can be easily selected by choosing the appropriate style from the Font menu. As see in Figure 1 below, by simply clicking on one of the four available font styles, you can easily transition to the different saved fonts approved for this template.
How to Insert a figure or Table caption
To insert a figure, equation, or table caption use the following steps:
- Insert your figure, equation, or table into the Word document in the correct position and location.
- Click on the figure, equation, or table to select it.
- Click on the References tab located in the ribbon bar (top) of Word 2010.
- Click on the Insert Caption.
- Select Figure, Equation, or Table from the Label: drop down menu.
- Click OK.
- Enter a meaningful title after the Figure, Equation, or Table heading located under your figure, table or equation.
Each page of your research article will contain a header. Footers are not used in this journal. The header will contain the first 4 – 5 words of your title and the page number. Page numbers have already been included in the template and do not need to be added or modified. To edit the header to include your title, use the following steps:
- Click on the Header of this template twice quickly.
- Highlight the Sample text “FIRST 4-5 WORDS OF TITLE IN ALL CAPS”
- Delete the sample text.
- Type the first 4 – 5 words of your title, ensuring that it does not overlap the page number.
- The title in the header should be left justified and in all caps.
The margins in this template have been preset. They should remain at 1” for the top and bottom, and .7” for the left and right. The paper size has also been preset to ensure the best reading format for online submission. The paper size needs to remain at 6” X 9”.
Sample Journal Article
Below is a sample of a journal article that is in the approved format and styles. Authors can utilize this sample by replacing the text with the research article content. All electronic and hard copy submissions of the draft journal articles must strictly follow the approved template or it will be returned to the original author for rework. Questions about the styles, fonts, and use of the template can be forwarded to the Office of the Vice President for Research, 688-5642 or email@example.com.